Agenda and draft minutes

Venue: Room 116, 16 Summer Lane, Birmingham, B19 3SD

Contact: Tanya Patel, Goverance Services Officer 

Items
No. Item

1.

Apologies for Absence

Presented By: Chair

Minutes:

Apologies for absence were received from Paul Brown (Black Country LEP), Councillor Richard Brown (Coventry), Councillor Chris Cade (Warwickshire Non-Constituent authorities), Mike Lyons (Greater Birmingham & Solihull LEP) and Councillor Stephen Simkins (Association of Black Country Authorities).

2.

Inquorate Meeting

Minutes:

Tim Martin, Head of Governance, Clerk and Monitoring Officer, indicated that this meeting was inquorate and therefore decisions taken at the meeting would be submitted to the WMCA Board on 20 March 2020 for formal approval.

3.

Minutes pdf icon PDF 135 KB

Presented By: Chair

Minutes:

The minutes of the meeting held on the 18 December 2019 were agreed as a correct record.

4.

Councillor Keith Linnecor

Minutes:

The Chair noted the funeral being held later in the day for Councillor Keith Linnecor, who was a longstanding member of the Transport Delivery Committee from Birmingham City Council who died on 13 February. She paid tribute to Councillor Linnecor’s many years of public service and his commitment to improving public transport services across the region.

5.

Matters Arising pdf icon PDF 262 KB

·         Mayoral Question Time: Budget – Response to recommendations presented to the WMCA Board on 17 January 2020

Presented By: Chair

Minutes:

Scrutiny Review into the Effectiveness of Transport Delivery Committee in Overseeing the Delivery of WMCA Transport Policies

Further to the request of Councillor Cathy Bayton, the Monitoring Officer advised the committee that the Portfolio Lead for Transport was currently considering a response to the recommendations contained within the scrutiny review, and he understood that a response would be provided before the WMCA Board next meet on 20 March 2020.

 

Mayoral Question Time: Budget – Response to recommendations presented to the WMCA Board on 17 January 2020  

The committee noted the response received from the Mayor in respect of the issues it had identified following the Budget Q&A on 18 December 2019. However, there was some concern that the response did not fully address the issues raised and lacked detail about the specific actions that would be taken in response to these issues.

 

The Monitoring Officer advised that the constitutional aspect of the Mayoral Q&A process had now been discharged following the receipt of the Mayor’s response to the committee’s concerns. Whilst the committee accepted this procedural guidance, members were keen that the Chair brought their views to the attention of the WMCA Board when it met on 20 March with a view to ensuring that these points are not lost in future dialogue.

 

6.

West Midlands 5G Presentation pdf icon PDF 2 MB

Presented By: Rhys Enfield / Chris Holmes

Minutes:

The committee received a presentation from Chris Holmes, David Kinshott, Laurence Goldberg and Lesley Holt from the West Midlands 5G team which outlined the 5G pilot project in the West Midlands, the benefits it would deliver, delivery progress to date, funding arrangements and those who would be able to benefit from the roll out of 5G across the region.

 

In regard to SME’s taking advantage of 5G, the committee were informed that discussions with partners on accelerators were being undertaken and different levels of engagement were being undertaken to ensure SMEs and larger organisations were exposed to the same opportunities. Sarah Windrum highlighted the need to establish awareness of the difference between the 5G offer to consumers and 5G for commercial organisations. Councillor Mike Chalk noted limitations in the roll out of 5G within Non-Constituent authorities and enquired how long it would take for 5G to reach the whole region. The WM5G Infrastructure Acceleration Consultant explained that the pilot programme was limited within its scope and it would be for commercial operators to deliver 5G access to all residents across the West Midlands region.

 

In order to access the benefits of 5G it was noted that new consumer hardware would be required, and members stressed the importance of ensuring disadvantaged communities and other harder to reach groups would be able to access and benefit from 5G, avoiding increasing the region’s inequality gap. Members were disappointment that the Portfolio Lead for Culture & Digital had not been able to attend the meeting and give his opinion on how to address increasing evidence of a ‘digital divide’.

 

Resolved:

 

WM5G be thanked for its informative presentation.

7.

Single Assurance Framework Project pdf icon PDF 142 KB

Presented By: Tim Martin

Minutes:

The committee received a report from the Monitoring Officer providing them with an overview of the Single Assurance Framework Project. The committee noted the drivers for change as outlined in the report and the intent of the project to develop the Single Assurance Framework which would provide a single set of systems, processes and protocols designed to provided evidence-based and independent assessment of the governance, risk management and control processes for the WMCA.

 

Councillor Cathy Bayton highlighted the need to ensure that appropriate, suitable and transparent approval processes were in place for Investment Programme approvals. The Director of Finance indicated that currently there was a cap on the Investment Programme and discussions were being held with local authority leaders on the future prioritisation of the Investment Programme through the development of a new criteria.

 

Resolved:

 

The report be noted.

 

8.

Scrutiny Review: The effectiveness of the WMCA's governance arrangements in delivering the policy objectives of the WMCA

Presented By: Chair

Minutes:

The Chair informed the committee that the scrutiny review group looking into the effectiveness of the WMCA’s governance arrangements in delivering the policy objectives of the WMCA had now concluded. Deliberation on the key items to take forward into the recommendations were being agreed within members of the review group, and would be shared with members once finalised. It was intended that the final report would be submitted to the Senior Leadership Team for consideration and would be shared with the Mayor following the election on 7 May.

 

Resolved:

 

The update on the scrutiny review be noted. 

9.

Mayoral Q&A: Connectivity - 13 February 2020 pdf icon PDF 112 KB

Presented By: Chair

Minutes:

The committee considered a report from the Statutory Scrutiny Officer outlining the issues arising out of the Mayoral Q&A session on connectivity held on 13 February. The report noted a number of broad conclusions arising out of the responses received from the during the Q&A session. The conclusions outlined in the report were approved by members of the committee and would be taken forward for submission to the WMCA Board on 20 March 2020.

 

Recommended to the WMCA Board that:

 

The conclusions of the committee following the Mayoral Q&A on connectivity set out in the report be considered.

10.

Adult Education Budget - Update on Recommendations pdf icon PDF 259 KB

Presented By: Julie Nugent

Minutes:

The committee received a report from the Director of Productivity & Skills providing an update on the progress with the delivery of the devolved Adult Education Budget, including progress with the recommendations previously made by the Scrutiny Working Group.

 

The committee were pleased with the progress made to date. Councillor Angus Lees welcomed measuring the outcomes of employment and the move towards procurement of providers within the local area. Councillor Ahmad Boston requested further information on the developments of Adult Education Budget in supporting learners with additional needs. Councillor Cathy Bayton suggested that further work needed to be undertaken on the ‘learning for learning’s sake’ agenda which data showed could help slow the onset of dementia. She also highlighted concerns with the lack of monitoring for those being home schooled. 

 

Resolved:

 

The update on delivery of the Adult Education Budget, including progress with the recommendations previously made by the Scrutiny Working Group, be noted.

11.

Forward Plan pdf icon PDF 108 KB

·         WMCA Board

 

Presented By: Chair

Minutes:

The committee noted a forward plan of items that were to be reported to the WMCA Board.

12.

Date of Next Meeting

Presented By: Chair

Minutes:

To be advised following the WMCA Board AGM on 5 June 2020.